Timberline Blog

Boulder HVAC [EnergySmart Rebates]

April 17, 2016 by John Kuepper, Member



As a Boulder HVAC company, we are on the cutting edge of finding ways to provide our customers with intelligent solutions to their HVAC related concerns. We know that cost is a big factor when it comes to replacing your heating and air conditioning equipment, but did you know that there some unique ways you can offset some of those costs? One way is through Boulder County’s EnergySmart Rebate program.

EnergySmart rebates are available to a wide range of commercial and institutional businesses (including multi-family housing units, manufacturing facilities and non-profit organizations). Please note: At this time, rebates are not available to new construction and renovations projects. How do you know if your project is a retrofit or renovation project? Boulder County states that they will treat your project as a new construction/renovation if it meets three out of the five following criteria:

1. The business is undertaking the project primarily due to a change in the use of the space, which requires changes to the lighting or HVAC systems. For example, warehouse space is being converted to office space.
2. The space being renovated will be unoccupied for 30 days or more.
3. Existing light fixtures are being removed and a totally new light scheme with re-wiring is the result.
4. Required to apply for a construction permit.
5. First time install of electric operated equipment in which higher efficient models are available.
As the premier Boulder HVAC company in Boulder county, we have had the opportunity to introduce our customers to this intelligent solution and have found that these rebates are an excellent benefit to our customers. Not only is the EnergySmart Rebate a great way to offset the initial costs of replacing your failing HVAC equipment but these rebates provide long-term, cost saving benefits by helping you reduce energy and maintenance costs by allowing you to purchase high efficient HVAC equipment.
Boulder County has put together a list for Boulder HVAC contractors to share with their customers on how to receive your EnergySmart Rebate. Here are some important details to consider when applying for your rebate.

In order to receive your rebate you must do the following:

Step 1 – Identify Project and contact an EnergySmart Advisor by calling 303-441-1300.

Step 2 – Obtain Project Bid from a qualified contractor clearly identifying existing equipment/fixtures and equipment/fixtures to be installed.

Step 3 – Submit bid, including equipment specification sheets, to EnergySmart Advisor to reserve rebate funds. WRITTEN CONFIRMATION OF A REBATE RESERVATION IS THE ONLY WAY TO ENSURE THAT REBATE FUNDS WILL BE HELD YOUR PROJECT.

Step 4 – Purchase and install eligible equipment.

Step 5 – Work with EnergySmart Advisor to submit Rebate Application.

Generally speaking, rebates awarded to HVAC projects with be limited to a $5,000 rebate cap per parcel. Boulder County reserves the right to increase the cap for specific parcels if it is determined, within the sole discretion of Boulder County, that additional rebates are warranted. Boulder County defines parcel as an individual unit of real property that is designated as a unique parcel by the Boulder County Assessor.
Total financial incentives from all sources (e.g., EnergySmart, Xcel Energy, Platte River Power Authority) cannot exceed 50% of the total project costs for HVAC projects. Only 30% of EnergySmart rebate funds from any source (e.g., Boulder County, City of Boulder) will be allocated toward HVAC rebates.


Here are the EnergySmart Terms and Conditions:



  • Rebates will be awarded for projects completed between January 1, 2016 and December 31, 2016, or until all rebate funds are awarded. All supporting documentation required to complete the rebate application must be submitted to EnergySmart/Boulder County on or before     January 31, 2017.
  • By applying for this rebate, the Participant is not guaranteed a rebate. Participants must demonstrate that the business, facility and installed equipment meet all eligibility criteria in order to qualify for a rebate.
  • Participants may utilize the Rebate Reservation process to hold rebate funds for a specific project for a pre-specified period of time. The reserved rebate funds will be awarded so long as the project is completed and the necessary supporting documentation for the rebate application is submitted on or before the Rebate Reservation expiration date; and so long as all other rebate eligibility requirements are satisfied. Rebate Reservations will be secured on a first- come, first-served basis. All other rebate funds will be awarded on a first-come, first-served basis.
  • It is the Participant’s responsibility to select and schedule a contractor to perform the work, and payment of such contractor’s invoice is the sole responsibility of the Participant, and not that of Boulder County or its representatives.
  • EnergySmart/Boulder County makes no representations or warranties for materials provided by or work performed by Participant’s contractors, vendors, consultants, or Participant’s own employees as applicable to measures installed.
  • Boulder County, and its agents and representatives, retain the right to visit and inspect the Participant’s property for the purpose of verifying that the deemed savings for which this Application is submitted have actually been achieved. Participant agrees that should Boulder County, or its agents and representatives, exercise this right and elect to inspect the property, Participant will authorize Boulder County to access the property to perform such inspection.
  • The Participant shall comply with all applicable federal, state, and local regulations, requirements, ordinances, and statutes.
  • Participant agrees to ensure that potentially hazardous or regulated wastes (e.g., PCB-containing ballasts, fluorescent lamps, high-intensity discharge lamps, 
etc.) are handled and disposed of in compliance with applicable federal, state, and local laws and regulations and shall be discarded in accordance with Boulder County’s EnergySmart Waste Management Plan, as amended from time to time available at: energysmartyes.com/Contractor/WasteManagement.pdf.
  • Participant will give permission for its local utility company to provide energy data to Boulder County by signing a separate waiver.
  • Participant acknowledges that it may be required to complete an IRS Form W-9, or otherwise provide its business taxpayer identification number, for 
Boulder County financial reporting purposes.
  • The participant certifies that it is not a Governmental Entity. The term “Governmental Entity” shall refer to any branch or department of the Federal 
Government, the State of Colorado and its political subdivisions, any county, city, town, township, or district.

If you are interested in working with a leading Boulder HVAC company that can help you navigate the process of replacing your old equipment with high efficient HVAC equipment that can save your business money, call us today.



Boulder HVAC

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